After you are done processing a group of checks the Expenditures Update should be run to finalize these transactions.

You should have printed the checks and then printed the Expenditures Register using the option for THOSE CHECKS ABOUT TO BE UPDATED.

The Expenditures update will:

Update the Vendor Master File AP Balance and Aging fields.

Add a record to the Expenditures History file. This file supplies the details for the Expenditures History Report.

Budget Line Item Display, and the Budget Line Item Report.

Add a record to the Monthly Check Recap file. This supplies the information for the Monthly Check Recap Report.

Add a record to the check reconciliation file. This supplies the details for the Monthly Check Register and Check Reconciliation process.

Update the General Ledger Transactions by making a Credit to the Cash Account (based on the bank account specified in the Fund Titles File) and making a Debit to the Expense Account of the Budget Line Item.

When running in ACCRUAL MODE the Expense account would have already be updated during the Requisitions Update. The Accounts Payable account for the associated Fund will be debited.

Will create a General Ledger Detail record for each expenditure line item.