This system is an Order Entry and billing system.  Most transactions will be recorded through the Order/Invoice Entry function and then later invoiced through this same function.  Credit Memos may also be entered with this program.

Invoices will probably be done on a daily basis.   All of the day' charges will be printed on the Invoice Register.  After this is checked for accuracy, the weekly invoices will be printed and then updated into the other system files. The Customer's AR balance and aging will be adjusted, the days invoices will be put into the customer's Open AR Items file and the sales analysis quantities and amounts will be updated.

During the course of the day, a customer’s account may be inquired into through the customer account status inquiry function.  A customer may be located by entry of the account number or by a partial search on

the customer's name.  Upon selection of an account, all of that customer's information will be displayed.  Then all of that accounts open transactions may be viewed along with the total balance of those items.

Cash Receipts may be done on a daily basis.  Checks will be entered first and the amount of the checks will be made to match a manual tape total.  After the list of checks is printed the system will move to the Cash Application process where each check can be used to pay off any of the open items on the account. Credits and discounts may be used to adjust the balance of an item during this process.  Credits may be created at this point.  Any remaining cash balance at the end of each accounts application may be put on account for later application.  A Cash Register will be printed and a Monthly Cash Summary may be gotten at the end of the month.

At the users discretion, during the month, statements may be printed for any customers designated to receive a statement.  The accounts aging balance along with all of that customers transactions will be printed on the statement.  Closed transactions, such as fully paid invoices, will be cleared at the end of the month, during the month end update.