The deletions routine deletes old and unneeded records from the system. Before deleting any data the operator should print a listing of all records to be deleted. An external storage device should be used to make a backup copy of the entire system BEFORE any records are deleted. The external media should stored off site.
Typically a store deletes two or three years of the oldest records. Use the Display / Print routines to find the oldest (first on the system), that is assuming that the transaction numbers have not started over. In that case a middle segment of the records will have to be selected and deleted.
Note, for the loan file, this routine will not delete any loans with a status of "L"=loan or any sales with a status of "L"=layaway. When loans are being deleted, all extensions payments and "Vue a file" documents are deleted as well as the original record. It will delete records from the loan file, purchases, sales, and inventory file. It will not delete any inventory stock numbers less than 1000 or if the quantity is not equal to zero.
