Discussion
Following is a list of all the transaction audit codes and their definitions. This list will be helpful to understand each transaction type printed on audit code reports.
Audit Code
| Increase or Decrease the cash in the drawer
| | Amount is POSitive, NEGative, or BOTH, voidable it will be POS/V
| | | and the amount is entered with a negative sign.
| | | Description of Audit code, ( a *** means not used anymore.)
| | | |
1 I POS Drawer Open Amount
2 I POS Drawer Increased Amount
3 I POS/V Sales, made taxable - Tax not included
4 I POS/V Sales, made non-taxable
5 I POS/V Sales tax payable -sales made
6 I *** Old layaway, payments taxable
7 I POS/V Loan payments / receipts
8 I POS/V Loan Finance Charges
9 I POS Other Income
10 I *** Old layaway, payments non taxable
11 D POS Drawer Closed Amount
12 D POS Drawer Decrease Amount
13 D POS/V Loans Made
14 D POS/V Purchases / Buys
15 D *** Old Layaways, charge sale taxed
16 D POS Expenses, Parts / Repairs
17 D POS Expenses, Supplies
18 D POS Expenses, Labor
19 D POS Expenses, Other Misc./Emp. Draws
20 D *** Old Layaways, charge sale not taxed
21 D *** Old Layaways, tax receivable
22 I *** Old Layaways, tax Charged, Paid
23 - POS/V Loans Dropped
24 - Loan Drop Accrued, not used reserved for future
25 - POS/V Sales, Cost of Goods Sold
Cost of all items as a sale is made.
26 I POS/V Layaway payments, taxable
27 I POS/V Layaway payments, non-taxable. Codes 26 and 27 show the
total payments. If a layaway is taxable then this total will
include the sales tax.
28 - BOTH Layaways, receivable taxable
29 - BOTH Layaways, receivable non-taxable
30 - POS/V Layaways, paid taxable
31 - POS/V Layaways, paid non-taxable
When a layaway is paid in full and the layaway item is given
to the customer these audit codes will contain the total amount
of the layaway. Code 30 will not have any sales tax.
32 - POS/V Layaways, paid sales tax due,
When a taxable layaway is paid in full this audit code will contain
the total sales tax due.
33 - POS Layaway payments total dropped,
when a layaway is dropped, this audit code will show the total
income received from the layaway payments.
34 - POS/V Layaways made,
this is the total sale amount when a layaway is made.
It does not include any applicable sales tax.
35 - POS/V Layaways made, cost of goods
this is the total cost of goods of the items and still active.
36 - POS/V Layaways paid, cost of goods
this is the total cost of goods of the items when a layaway if paid in full.
37 - POS/V Layaways made, tax on sale amount
the total sales tax that will be due when the layaway is paid in full.
38 - POS Layaways dropped, total sale amount
The total amount of the layaways that are dropped.
This value includes sales tax if the layaway was taxable.
39 - POS Credit Card drawer decreases.
The amount in this audit code reflects only the amount that is assigned
to credit card charges withdrawn from the drawer.
The total of a drawer decreases is in audit code number 12.
40 - POS Checks, drawer decreases
The amount in this audit code reflects only the amount that is assigned
to checks withdrawn from the drawer.
The total amount of a drawer decreases is in audit code number 12.
Following audit codes are added for PySoft version
41 BOTH Inventory Cost of Goods ( COG ) increases and decreases.
42 Extensions Finance charges
43 Purchase Drops
44 Layaway split payments
45 POS Inventory COG transfer OUT
46 POS Inventory COG transfer IN
Codes 47 -52 are void transactions, with amount and operator who actually did the void.
47 Purchase void
48 Sale void
49 Layaway void
50 Loan, void
51 Reserved for future, void
52 Reserved for future, void
*NOTE, the audit numbers 6, 10, 15, 20, 21, and 22, are not used with the installation of version 5.0. They are still available for reports that print data out of history files.
