The Sales routine, is a typical point-of-sale system with the added features that are necessary for a pawn shop. The system automatically captures ATF information in case of a firearm sale and enters the disposition information in the ATF Book just as the loan routine does. It will automatically decrease inventory by the appropriate quantity or by a percentage of the sale amount when selling bulk items. Sales may be layaways with a complete record of payments (charge backs) printed on the sales ticket each time a transaction is made. Sales may be "split" between two salespersons with a percentage entry field. The sales system will allow for non-taxable items if a buyer is purchasing for resale. The price of an item may be changed at the time of sale. Sales may either be to CASH$ or name, address, and identification may be entered. When the sale is complete the routine calculates sales tax, and the amount of change due.
Sales may be either immediate or layaways, with the capability in the layaway routine to charge back any amount in case of a returned check or service charge. Items for sale can be in the inventory system with a stock number or sold as a bulk item with a bulk stock number. If the item to be sold is a gun the system will automatically enter the required disposition information in the firearms book. Enter either a "S" to make a sale or an "I" to inquire about an old sale where one can make a layaway payment, a layaway drop, or reset a transaction to a layaway status. Following is a list of the valid sale / layaway status codes:
D this layaway has been dropped
L this sale is an open layaway
P this layaway is paid S this is a standard sale
V this is a voided sale
When the Sale routine is started it may be either a sale or a layaway, at the end of the routine the operator will be asked what type of sale is being made. Name and address information is required if the sale is a firearm, if the sale is tax exempt, or if the sale is going to be a layaway. The system will prompt for the name of the person buying the item. If it is not required by store policy to keep the person's name for a certain type of sale, the word "CASH" followed by a dollar sign will enable the user to skip the name fields and address fields. Enter "CASH$" in the last name field.
In Store Management there is a routine to send out layaway reminders for those layaways that will require a payment in the next time period (week/month depending on store policy). The reminder does not print the item information, however it does have the ability to print an agreed upon payment schedule. See E-A-G-24. If there is a bulk stock number in this field and that bulk stock number is "sold" (typically for zero dollars) in order to get a comment on the sales slip. Then when the reminder is printed the description field will print on the layaway preceded by the text: "Your agreed payment is". This provides the capability to customize the payment and payment frequency, yet print the schedule on a reminder.
In addition to the standard data entry fields in Appendix H, the following fields are required for a sale transaction.
NO1 The first employee number. Enter the three digit employee number.
| NO2 | The second employee number. Enter the second employee's number if the sale is to be "split". |
| E1% | The E1 stands for employee number one, and the "%" percent symbol stands for the percent of the sale to be applied to the first employee. The remainder is allocated to the second employee's sales. This allows the splitting of sales when employees are paid on a commission basis. |
TAX IDENTIFICATION NUMBER
This value can be Y, N, or B. Sales normally are taxable and the default is "Y"=Yes. If the sale is to be tax exempt, then enter a "N" and the system will prompt for a tax ID number. If the "W" write a sale from a sale is used and the previous sale was tax exempt, then the taxid number will be copied into the new sale. The sales tax can also be "B"=Back Out, this backs the sales tax out of an agreed upon sales price. If for example an item is to be sold for twenty dollars including tax, then enter a "B" for back out and on the line item price enter 20. The screen will redisplay the line item reduced by the sales tax and the total sale including tax will be $20.00.
NOTE, there is one situation where the operator has started the sale transaction as a sale plus tax and wants to change it to a backed out tax sale. The key point here is that the Backed out feature only works ONCE when the sale price is changed from zero to a sale price. So at the "Change No. ...", change the Tax to a "B"; then change the sale price in line items 13 through 17 to zero; then go back into lines 13 through 17 and enter the total amount the customer will pay. The routine will then reduce the price by the amount of sales tax.
| DATE MADE | The original date of the sale, entered as MMDDYY. The system defaults this field but allows changes later. |
| DATE DUE | This date is the date the final payment is due if the sale is a layaway. The system will reset the date due later when the sale is determined to be a layaway. The date due is computed to be the number of days in the future that has been set in the store parameters. |
When the stock number is entered, the system will fill out the item fields. If the item is not in the computer inventory, then enter the fields requested. The next fields will be the date made and date due fields. On a sale, a date made and date due will be the same. Push ENTER and the current date will be put into the fields.
The following discussion describes the different types of items that can be sold with the system. Bulk, Serial, Quantity, and Guns are all slightly different when they are sold.
