The operator will select "A" for add a new loan. The system will position the cursor at the first entry field which is the last name of the pledgor (the system will assign the next ticket number when the loan is complete). Following is a description of each field and the options that may be entered. When the last item has been entered the ESC should be entered to skip the remaining item fields. If a mistake is made in a field, continue on and when all fields have been entered the system will ask for "CHANGE FIELDS BY NUMBER". At that time the operator may go back and change a particular field.
Appendix H contains a list of the common entry fields; these fields are required in other routines. In addition to the standard fields, the loan routine requested the following fields:
Field |
Description |
|---|---|
LOAN NO. |
The loan number is automatically assigned when the loan is complete. When using the inquire mode the operator may enter the loan number required. Leading zeros are automatically inserted to save typing. |
ORIGINAL LOAN |
The original loan field is normally all zeros. When a loan is renewed the system will fill in the original loan number on the new ticket. Note, when the computer system is new in the store the Add routine will request an Original Loan number as the loan is written. This is to allow an existing old loan to be added to the system and show that it is a renewal. When the new loan is paid or it drops, the store personnel can find the items by looking for the old number in the Original Loan field. |
TYPE |
This field is for identification type. As a loan is created a valid ID type must be entered before leaving the field. If an invalid ID is read on existing loan records it is assumed to be a driver's license, type "1". |
HEIGHT |
Enter the height of the person in feet and inches. For example 6-2 or 6.2 for six feet and 2 inches. Always enter a zero even if the person is exactly five or six feet tall: 5-0 or 6-0. |
DATE MADE |
The date the loan was made, defaults to today. The routine automatically enters this date. |
DATE DUE |
The date the loan is due or the maturity date, the loan routine will automatically compute the due date from the date made. |
AMOUNT FINANCED |
The total loan amount, enter the dollar amount of the loan. A decimal point is assumed if not entered. |
ANNUAL RATE |
The cursor may stop at this field to allow the operator the option to lower the annual interest rate. Push ENTER to accept the default rate or enter a new rate. If the option is not set in the store parameters then this field is skipped.
The header information has now been entered for a particular loan. Following are the individual lines for the items pawned. There is a maximum of five items per ticket. Items may be combined on one line if the items are similar such as rings, wrenches, or tools. Because the information required for particular items varies greatly the system will ask for different fields depending on the type of item being pawned. |
CATEGORY |
Use the category description listing to identify a particular item. Note all firearms are in the range 900-999. On "smart" monitors the category list can be displayed by either entering a category that does NOT exist or entering the category and the question mark "?". Use the up and down arrows to move to a category and push ENTER to select or ESCape to exit the pop up window.
Note, if the items are jewelry the help lines at the bottom of the screen can be customized information to help guide the operator. See E-A-F-fields 6-9. |
SERIAL NUMBER |
Enter the serial number of the item. If the number of characters in the serial number of the item is larger that this field will hold, then enter the serial number in the description field in one of the two following formats. Use either the forward or backward slash to denote a serial number. The reason for either method is that there may be a slash as part of the serial number. So the format is: or \SN=large serial no\ type either slash , the letters SN, an equal sign “=”, the complete serial number, and the same slash that is at the start. For example: /SN=ABC123.9876QRST/ |
MANUFACTURER |
Enter the manufacturer's name, or importer if needed for guns. |
COLOR |
Enter the three character abbreviation for the major color of the item. Check the appendix for the abbreviations of major colors. |
MODEL |
Enter the model of the item. |
LOCATION |
This a four character code that denotes where the item will be stored. Refer to your store's location chart for the proper code. This code may be changed if the item is later moved within the store. |
DESCRIPTION |
Additional description with identification and unique markings. In addition to the basic item information, the following fields are required for firearms: |
ACTION |
What is the action type of the gun? Appendix C contains a suggested list of types of actions. |
CALIBER |
Enter the caliber of the firearm. |
IMPORTER |
Usually not applicable and filled in with "na". Based on the option set in the store parameters, the item cost may be requested at the bottom of the screen: |
COST |
Optional field, the amount of the loan assigned to this line item may be requested. See E-A-A-field 12 switches, 4th selection. The sum of all the line items cannot be greater than the loan amount. |
If additional descriptions of an item are needed, continue to the next line item and use a category code of "001", or the category code that the store has designated as “comment”..
When the loan is complete, use the ESCape key to escape from the CHANGE NO. ..., and the "ENTRY COMPLETE" will be displayed. At this time the operator may quit, go back to changes or reply Y. Make sure that before a Y is typed that everything on the screen is totally correct because it cannot be changed after the Y has been typed. If verification is required that the employee number entered and the operator is the same person, read the security documentation on how to set up that option.
At that time the loan ticket will be printed. On the Texas version of the ticket in the section at the bottom, "Given to you" or "Paid to us" a "XX" is printed in the box. If the loan is renewed and the loan amount is increased, BOTH boxes will be printed with an "XX". The operator should get the ticket from the printer and verify that it is correct. The system will prompt with the message "TICKET PRINT CORRECTLY", reply either a "Y" or "N". If the loan ticket was ruined during printing, adjust the pawn ticket stock on the printer and then reply an "N". The loan that was ruined will be voided by the computer. Write VOID on the remains of the pawn ticket that was ruined and file it as usual. When the printed ticket is correct, reply with a "Y". Note, that the operator finally MUST reply a "Y" to finish the routine. Once the reply of "Y" is made to the "ENTRY COMPLETE", a valid pawn ticket is going to be printed (even if the customer at this time says to stop). If this situation occurs, and it will, print the good ticket and later go back and inquire for it and void it. This must be done on the same day as the loan is made.
